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Overview

Maintain regulatory compliance by automatically monitoring, extracting, and validating tax documents from SAT. Stay ahead of compliance requirements with real-time document tracking and automated validation workflows.

Compliance Challenges

Document Completeness

Ensure all required tax documents are collected and stored properly.

Deadline Management

Track filing deadlines and ensure timely submission of tax documents.

Data Accuracy

Validate document data against business records to identify discrepancies.

Audit Readiness

Maintain organized, searchable archives of all tax documents.

Automated Compliance Workflow

1

Continuous Monitoring

Set up scheduled extractions to monitor SAT for new documents regularly.
2

Document Classification

Automatically categorize documents by type, date, and compliance requirements.
3

Validation & Review

Run automated checks to validate document completeness and accuracy.
4

Alert & Reporting

Generate compliance reports and alerts for missing or problematic documents.
5

Archive & Retention

Store documents in compliance with legal retention requirements.

Key Features

Document Tracking

Track all tax documents across different categories:
  • CFDI Invoices: Inbound and outbound invoices
  • Tax Status Certificates: CSF documents
  • Tax Retention Documents: Withholding certificates
  • Complement Documents: Additional tax forms

Compliance Validation

  • Verify all required documents are present for each period
  • Check for missing invoice sequences
  • Validate document date ranges
  • Cross-reference document amounts with accounting records
  • Validate RFC and tax ID consistency
  • Check digital signature validity
  • Ensure documents meet SAT formatting requirements
  • Validate required fields and metadata
  • Check compliance with current tax regulations

Implementation Example

class ComplianceMonitor {
  constructor(apiKey, complianceRules) {
    this.apiKey = apiKey;
    this.rules = complianceRules;
    this.baseUrl = 'https://api.taxo.co';
  }

  async runComplianceCheck(rfc, period) {
    const results = {
      compliant: true,
      issues: [],
      documents: []
    };

    // Extract all document types for the period
    const documentTypes = ['INVOICE', 'TAX_STATUS', 'TAX_RETENTION'];
    
    for (const type of documentTypes) {
      const extraction = await this.extractDocuments(rfc, type, period);
      const validation = await this.validateExtraction(extraction, type);
      
      results.documents.push(...validation.documents);
      results.issues.push(...validation.issues);
      
      if (validation.issues.length > 0) {
        results.compliant = false;
      }
    }

    return results;
  }

  async extractDocuments(rfc, informationType, period) {
    const response = await fetch(`${this.baseUrl}/v1/extractions`, {
      method: 'POST',
      headers: {
        'Authorization': `Bearer ${this.apiKey}`,
        'Content-Type': 'application/json'
      },
      body: JSON.stringify({
        subject: { identifier: rfc },
        credentials: {
          SAT: {
            type: 'USERNAME_PASSWORD',
            username: rfc,
            password: process.env.CIEC_PASSWORD
          }
        },
        options: {
          informationType,
          period
        }
      })
    });

    return response.json();
  }

  async validateExtraction(extraction, documentType) {
    const validation = {
      documents: [],
      issues: []
    };

    // Wait for extraction to complete
    const completed = await this.waitForCompletion(extraction.publicId);
    
    if (completed.status === 'COMPLETED') {
      validation.documents = completed.documents || [];
      
      // Run compliance validations
      const completenessCheck = this.checkCompleteness(completed, documentType);
      const integrityCheck = await this.checkDataIntegrity(completed);
      
      validation.issues.push(...completenessCheck.issues);
      validation.issues.push(...integrityCheck.issues);
    } else {
      validation.issues.push({
        type: 'EXTRACTION_FAILED',
        message: `Failed to extract ${documentType} documents`,
        severity: 'HIGH'
      });
    }

    return validation;
  }

  checkCompleteness(extraction, documentType) {
    const issues = [];
    const rule = this.rules[documentType];
    
    if (!rule) return { issues };

    // Check minimum document count
    if (extraction.completedCount < rule.minimumCount) {
      issues.push({
        type: 'INSUFFICIENT_DOCUMENTS',
        message: `Expected at least ${rule.minimumCount} ${documentType} documents, found ${extraction.completedCount}`,
        severity: 'MEDIUM'
      });
    }

    // Check for document gaps
    if (extraction.failedCount > rule.maxFailures) {
      issues.push({
        type: 'HIGH_FAILURE_RATE',
        message: `Too many failed documents: ${extraction.failedCount}`,
        severity: 'HIGH'
      });
    }

    return { issues };
  }

  async checkDataIntegrity(extraction) {
    const issues = [];
    
    // Download and validate sample documents
    const sampleSize = Math.min(5, extraction.completedCount);
    
    for (let i = 0; i < sampleSize; i++) {
      try {
        const document = extraction.documents[i];
        const xmlData = await this.downloadDocument(extraction.publicId, document.id);
        const validation = this.validateDocumentStructure(xmlData);
        
        if (!validation.valid) {
          issues.push({
            type: 'INVALID_DOCUMENT_STRUCTURE',
            message: `Document ${document.id} has structural issues: ${validation.errors.join(', ')}`,
            severity: 'MEDIUM'
          });
        }
      } catch (error) {
        issues.push({
          type: 'DOCUMENT_ACCESS_ERROR',
          message: `Cannot access document for validation: ${error.message}`,
          severity: 'LOW'
        });
      }
    }

    return { issues };
  }

  generateComplianceReport(results) {
    return {
      timestamp: new Date().toISOString(),
      status: results.compliant ? 'COMPLIANT' : 'NON_COMPLIANT',
      summary: {
        totalDocuments: results.documents.length,
        totalIssues: results.issues.length,
        highSeverityIssues: results.issues.filter(i => i.severity === 'HIGH').length
      },
      issues: results.issues,
      recommendations: this.generateRecommendations(results.issues)
    };
  }
}

Compliance Dashboard

Monitor compliance status across all taxpayers and time periods:
{
  "complianceStatus": {
    "overall": "COMPLIANT",
    "lastChecked": "2025-01-04T15:30:00Z",
    "entities": [
      {
        "rfc": "ABC010101ABC",
        "status": "COMPLIANT",
        "lastExtraction": "2025-01-04T10:00:00Z",
        "documentsCount": 150,
        "issues": []
      },
      {
        "rfc": "XYZ020202XYZ", 
        "status": "NON_COMPLIANT",
        "lastExtraction": "2025-01-04T11:00:00Z",
        "documentsCount": 87,
        "issues": [
          {
            "type": "MISSING_DOCUMENTS",
            "severity": "HIGH",
            "message": "Missing invoices for December 2024"
          }
        ]
      }
    ]
  }
}

Best Practices

  • Schedule daily compliance checks during business hours
  • Set up automated alerts for compliance violations
  • Maintain historical compliance records for trend analysis
  • Store documents according to legal retention requirements (typically 5-10 years)
  • Implement secure backup and disaster recovery procedures
  • Maintain document integrity with checksums and digital signatures
  • Generate audit trails for all document processing activities
  • Maintain logs of compliance checks and issue resolutions
  • Provide easy access to documents for auditor review

Next Steps